Add Chapters To Microsoft Word 2016 Mac

Lesson 17: Page Numbers

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Introduction

Page numbers can be used to automatically number each page in your document. They come in a wide range of number formats and can be customized to suit your needs. Page numbers are usually placed in the header, footer, or side margin. When you need to number some pages differently, Word allows you to restart page numbering.

Optional: Download our practice document.

Watch the video below to learn more about page numbers in Word.

To add page numbers:

Word can automatically label each page with a page number and place it in a header, footer, or side margin. If you have an existing header or footer, it will be removed and replaced with the page number.

  1. On the Insert tab, click the Page Number command.
  2. Open the Top of Page, Bottom of Page, or Page Margin menu, depending on where you want the page number to be positioned. Then select the desired style of header.
  3. Page numbering will appear.
  4. Press the Esc key to lock the header and footer.
  5. If you need to make any changes to your page numbers, simply double-click the header or footer to unlock it.

If you've created a page number in the side margin, it's still considered part of the header or footer. You won't be able to select the page number unless the header or footer is selected.

To add page numbers to an existing header or footer:

If you already have a header or footer and you want to add a page number to it, Word has an option to automatically insert the page number into the existing header or footer. In our example, we'll add page numbering to our document's header.

  1. Double-click anywhere on the header or footer to unlock it.
  2. On the Design tab, click the Page Number command. In the menu that appears, hover the mouse over Current Position and select the desired page numberingstyle.
  3. Page numbering will appear.
  4. When you're finished, press the Esc key.

To hide the page number on the first page:

In some documents, you may not want the first page to show the page number. You can hide the first page number without affecting the rest of the pages.

  1. Double-click the header or footer to unlock it.
  2. From the Design tab, place a check mark next to Different First Page. The header and footer will disappear from the first page. If you want, you can type something new in the header or footer, and it will only affect the first page.

If you're unable to select Different First Page, it may be because an object within the header or footer is selected. Click in an empty area within the header or footer to make sure nothing is selected.

To restart page numbering:

Word allows you to restart page numbering on any page of your document. You can do this by inserting a section break and selecting the number you want to restart the numbering with. In our example, we'll restart the page numbering for our document's Works Cited section.

  1. Place the insertion point at the top of the page you want to restart page numbering for. If there is text on the page, place the insertion point at the beginning of the text.
  2. Select the Layout tab, then click the Breaks command. Select Next Page from the drop-down menu that appears.
  3. A section break will be added to the document.
  4. Double-click the header or footer containing the page number you want to restart.
  5. Click the Page Number command. In the menu that appears, select Format Page Numbers.
  6. A dialog box will appear. Click the Start at: button. By default, it will start at 1. If you want, you can change the number. When you're done, click OK.
  7. The page numbering will restart.

To learn more about adding section breaks to your document, visit our lesson on Breaks.

Challenge!

  1. Open our practice document.
  2. On page 1, insert the Accent Bar 4 page number at the Bottom of page.
  3. In the Design Options, choose Different First Page. The page number should now be hidden on the first page.
  4. Scroll to page 27 of the document.
  5. Place your cursor at the beginning of the title Works Cited and insert a Continuous Section break.
  6. In the footer of page 27, restart the page numbering at 1.
  7. When you're finished, the bottom of page 27 should look like this:


/en/word2016/pictures-and-text-wrapping/content/

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1. Frequently Used Shortcuts
+Z or Ctrl+ZUndo the last action
+X or Ctrl+XCut selected text or graphics
+C or Ctrl+CCopy selected text or graphics to the Clipboard
+V or Ctrl+VPaste the Clipboard contents
Option++GChoose the Go To command (Edit menu)
Option++LOpen the Spelling and Grammar dialog box
F8Extend a selection
+` (Grave accent)Go to the next window
+Shift+SChoose the Save As command (File menu).
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Ctrl+F for Find; Ctrl+H for Find and ReplaceFind or Find and Replace
+P or Ctrl+PPrint a document
Shift+F5Move to the previous insertion point
+Shift+` (Grave accent)Go to the previous window
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result
+F3Cut the selection to the Spike
+F4Close the window
Option++RExpand or minimize the ribbon
+Shift+F5Edit a bookmark
Option+F7Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).
+Shift+LLook up selected text on the Internet

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2. Move the Cursor
Move the cursorSome Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Arrow LeftMove one character to the left
Arrow RightMove one character to the right
Option+Arrow LeftMove one word to the left
Option+Arrow RightMove one word to the right
+Arrow UpMove one paragraph up
+Arrow DownMove one paragraph down
Shift+TabMove one cell to the left (in a table)
TabMove one cell to the right (in a table)
Arrow UpMove up one line
Arrow DownMove down one line
+Arrow Right or EndMove to the end of a line
+Arrow Left or HomeMove to the beginning of a line
Page UpMove up one screen (scrolling)
Page DownMove down one screen (scrolling)
+Page DownMove to the top of the next page
+Page UpMove to the top of the previous page
+End; On a MacBook keyboard: +FN+Arrow RightTo the end of a document
+Home; On a MacBook keyboard: +FN+Arrow LeftTo the beginning of a document
Shift+F5To the previous insertion point

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3. Select text and graphics
Select the first item that you want, hold down , and then select any additional items.Select multiple items not next to each other
Shift+Arrow RightSelect one character to the right
Shift+Arrow LeftSelect one character to the left
Shift+Option+Arrow RightSelect one word to the right
Shift+Option+Arrow LeftSelect one word to the left
+Shift+Arrow Right or Shift+EndSelect to the end of a line
+Shift+Arrow Left or Shift+HomeSelect to the beginning of a line
Shift+Arrow DownSelect one line down
Shift+Arrow UpSelect one line up
+Shift+Arrow DownSelect to the end of a paragraph
+Shift+Arrow UpSelect to the beginning of a paragraph
Shift+Page DownSelect one screen down
Shift+Page UpSelect one screen up
+Shift+HomeSelect to the beginning of a document
+Shift+EndSelect to the end of a document
Option++Shift+Page DownSelect to the end of a window
+ASelect to select the entire document
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a vertical block of text
F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a specific location in a document

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4. Select text and graphics in a table
TabSelect the next cell's contents
Shift+TabSelect the preceding cell's contents
Hold down Shift and press an arrow key repeatedly.Extend a selection to adjacent cells
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly.Select a column
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Extend a selection (or block)
Shift+F8Reduce the selection size
Select the first item that you want, hold down , and then select any additional items.Select multiple cells, columns, or rows that are not next to each other

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5. Extend a selection
F8Turn on extend mode
F8, Arrow LeftSelect the nearest character to the left
F8, Arrow RightSelect the nearest character to the right
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.Expand a selection
Shift+F8Reduce the size of a selection
EscTurn off extend mode

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6. Edit text and graphics
+C or F3Copy text or graphics
+Shift+CCopy a style
+Shift+VPaste a style
Ctrl+Option+CCopy text or graphics to the Scrapbook
+X or F2Cut selected text to the clipboard
+X or F2 (then move the cursor and press +V or F4 )Move text or graphics
Option+F3Create AutoText
+Option+Shift+VInsert AutoText
+V or F4Paste the Clipboard contents
+Ctrl+VPaste special
+Option+Shift+VPaste and match the formatting of the surrounding text
+Shift+F3Paste the Spike contents
DeleteDelete one character to the left
+DeleteDelete one word to the left
or ClearDelete one character to the right
+Delete one word to the right
+X or F2Cut selected text to the Clipboard
+ZUndo the last action
+YRedo the last action
+F3Cut to the Spike

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7. Align and format paragraphs
+ECenter a paragraph
+JJustify a paragraph
+LLeft-align a paragraph
+RRight-align a paragraph
Ctrl+Shift+MIndent a paragraph from the left
+Shift+MRemove a paragraph indent from the left
+TCreate a hanging indent
+Shift+TRemove a hanging indent
+Option+KStart AutoFormat
+Shift+NApply the Normal style
+Option+1Apply the Heading 1 style
+Option+2Apply the Heading 2 style
+Option+3Apply the Heading 3 style
+Shift+LApply the List style when the cursor is at the beginning of a line
Option+SpacebarInsert a nonbreaking space

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8. Set line spacing
+1Set lines as single-spaced
+2Set lines as double-spaced
+5Set lines as 1.5-line spacing
+0 (zero)Add or remove one line of space directly preceding a paragraph

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9. Format characters
+Shift+FChange the font
+Shift+>Increase the font size
+Shift+<Decrease the font size
+Increase the font size by 1 point
+Decrease the font size by 1 point
+DChange the formatting of characters (Font command, Format menu)
Shift+F3Change the case of letters
+Shift+AFormat in all capital letters
+BApply bold formatting
+UApply an underline
+Shift+WUnderline words but not spaces
+Shift+DDouble-underline text
+IApply italic formatting
+Shift+KFormat in all small capital letters
+= (Equal sign)Apply subscript formatting (automatic spacing)
+Shift++ (Plus sign)Apply superscript formatting (automatic spacing)
+Shift+XApply strike-through formatting

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10. Insert special characters
+F9Insert an empty field
Shift+ReturnInsert a line break
+EnterInsert a page break
+Shift+ReturnInsert a column break
+Shift+- (Hyphen)Insert a nonbreaking hyphen
Option+GInsert the copyright symbol
Option+RInsert the registered trademark symbol
Option+2Insert the trademark symbol
Option+; (Semicolon)Insert an ellipsis

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11. Work with fields
Ctrl+Shift+DInsert a DATE field
+Option+Shift+LInsert a LISTNUM field
Ctrl+Shift+PInsert a PAGE field
Ctrl+Shift+TInsert a TIME field
+F9Insert an empty field
F9Update selected fields
+Shift+F9Unlink a field
Shift+F9Switch between a field code and its result
Option+F9Switch between all field codes and their results
Option+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11Go to the next field
Shift+F11Go to the previous field
+F11Lock a field
+Shift+F11Unlock a field

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12. Outline a document
Ctrl+Shift+Arrow LeftPromote a paragraph
Ctrl+Shift+Arrow RightDemote a paragraph
+Shift+NDemote to body text
Ctrl+Shift+Arrow UpMove selected paragraphs up
Ctrl+Shift+Arrow DownMove selected paragraphs down
Ctrl+Shift++ (Plus sign)Expand text under a heading
Ctrl+Shift+- (Minus sign)Collapse text under a heading
Ctrl+Shift+AExpand all body text and headings or collapse all body text
Ctrl+Shift+LShow the first line of body text or all body text
Ctrl+Shift + Show all headings with the specified heading level

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13. Review a document
+Option+AInsert a comment
+Shift+ETurn track changes on or off
HomeGo to the beginning of a comment
End (The End key is not available on all keyboards)Go to the end of a comment
+HomeGo to the beginning of the list of comments when in the Reviewing Pane
+EndGo to the end of the list of comments when in the Reviewing Pane

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14. Print a document
+PPrint a document

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15. Move around in a table
Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)Move to the next cell
Shift+TabMove to the preceding cell
Arrow Up or Arrow DownMove to the preceding or next row
Ctrl+HomeMove to the first cell in the row
Ctrl+EndMove to the last cell in the row
Ctrl+Page UpMove to the first cell in the column
Ctrl+Page DownMove to the last cell in the column
ReturnStart a new paragraph
Tab at the end of the last row.Add a new row at the bottom of the table
Return at the beginning of the first cellAdd text before a table at the beginning of a document
+Ctrl+IInsert a row

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16. Resize table columns by using the ruler
ShiftMove a single column line; Retain table width.
+ShiftEqually resize all columns to the right; Retain table width.
Proportionally resize all columns to the right; Retain table width.

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17. Resize table columns directly in a table.
To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys.
No keyMove a single column line; Retain table width.
ShiftRetain column sizes to the right; Change table width.
+ShiftEqually resize all columns to the right; Retain table width.
Proportionally resize all columns to the right; Retain table width.

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18. Insert paragraphs and tab characters in a table
ReturnInsert a new paragraph in a cell
Option+TabInsert a Tab character in a cell

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19. Use footnotes and endnotes
+Option+FInsert a footnote
+Option+EInsert an endnote

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20. Right-to-left language features
Ctrl++Arrow LeftParagraph direction to right to left
Ctrl++Arrow RightParagraph direction to left to right

Microsoft Word

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Add Chapters To Microsoft Word 2016 Mac Download

21. Function key shortcuts
Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
F1Undo the last action
F2Cut selected text or graphics
F3Copy selected text or graphics to the clipboard
F4Paste the Clipboard contents
F5Choose the Go To command (Edit menu)
F7Open the Spelling and Grammar dialog box
F8Extend a selection
F9Update selected fields.
+F6Go to the next window
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Shift+F4 or +Shift+F4Repeat a Find or Go To action
Shift+F5Move to the previous insertion point
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result.
Shift+F11Go to the previous field
+F3Cut the selection to the Spike
+F4Close the window
+F6Go to the next window
+F9Insert an empty field
+F11Lock a field
+Shift+F3Insert the contents of the Spike
+Shift+F5Edit a bookmark
+Shift+F7Update linked information in a Word source document
+Shift+F8+ Arrow KeyExtend a selection as a block selection
+Shift+F9Unlink a field
+Shift+F11Unlock a field
Option+F3Create an AutoText entry
Option+F7Find the next misspelling or grammatical error
Option+F8Run a macro
Option+F9Switch between all field codes and their results
+Shift+LLook up selected text on the Internet
Option+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

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