Mailing Labels On Microsoft On Mac
Microsoft 365 licensing guidance for security & compliance.
When you have published sensitivity labels from the Microsoft 365 compliance center or equivalent labeling center, they start to appear in Office apps for users to classify and protect data as it's created or edited.
Use the information in this article to help you successfully manage sensitivity labels in Office apps. For example, identify the minimum versions of apps you need to support built-in labeling, and understand interactions with the Azure Information Protection unified labeling client and compatibility with other apps and services.
Labeling client for desktop apps
Priority Mail® covers up to $50 of package value. For packages with a value over $50, additional insurance can be purchased to cover the balance. USPS Retail Ground® provides that insurance may be purchased to cover the entire package value. Priority Mail Express™ covers up to $100 of package value. Apr 20, 2018 On the Tools menu, click Labels. In the Address box, type or edit the mailing address. Under Label, click Options, select the settings for the kind of label that you are using, and then click OK. In the Labels dialog box, select one of the following options under Number of Labels: Full page of the same label. Get it done right with Avery Design and Print and a variety of other templates and software at Avery.com. Use Microsoft Word templates and Adobe templates to design and print the easy way. Nov 29, 2019 Next, you'll add email addresses from existing contact entries, or add new addresses as needed. Open Contacts. Make sure the group's list is visible. If it's not, go to View Show Groups from the menu. Highlight All Contacts in the Group column. Drag and drop contacts into the group in the Group column. May 04, 2019 In Microsoft Word, on the Office Ribbon, click Mailings, Start Mail Merge, and then labels. In the Label Options window, select the type of paper you want to use. If you plan on printing one page of labels at a time, keep the tray on Manual Feed; otherwise, select Default.
1) Start Microsoft Word. 2) Click the New Document button. 3) From the Tools menu, select Letters and Mailings, then select Envelopes and Labels. 4) Select the Labels tab, click Options, select the type of labels you want to create and then click OK. Print mailing labels, envelopes, and contact lists in Contacts on Mac. You can print mailing labels, envelopes, or a list of contacts using information in the Contacts app. Open Contacts for me. Print mailing labels. In the Contacts app on your Mac, select contacts or a group.
To use sensitivity labels that are built into Office desktop apps for Windows and Mac, you must use a subscription edition of Office. This labeling client doesn't support standalone editions of Office, such as Office 2016 or Office 2019.
To use sensitivity labels with these standalone editions of Office on Windows computers, install the Azure Information Protection unified labeling client.
Support for sensitivity label capabilities in apps
Microsoft Mailing Labels
For each capability, the following tables list the minimum version you need for that app to support sensitivity labels using built-in labeling. Or, if the label capability is in public preview or under review for a future release.
Sep 07, 2017 For more information about this update, please visit the Microsoft Web site. Applies to: Office 2011, Office 2011 Home and Business Edition, Word 2011, Excel 2011, PowerPoint 2011, Outlook 2011, Office for Mac Standard 2011 Edition, Microsoft Office for Mac Home & Student 2011, and Microsoft Office for Mac Academic 2011. Aug 30, 2019 Microsoft office for mac is a completely different version from the office for windows because it is a version which is totally based on the Microsoft Office productivity suite for mac os x. This Microsoft office for mac is one of the best and successors of 2011 and it is followed by the Microsoft office for mac of 2007. Price Currency: USD.
New versions of the apps are made available at different times for different update channels. For more information, including how to configure your update channel so that you can test a new labeling capability that you're interested in, see Overview of update channels for Office 365 ProPlus. New capabilities that are in private preview are not included in the table but you might be able to join these previews by nominating your organization for the Microsoft Information Protection private preview program.
Additional capabilities are available when you install the Azure Information Protection unified labeling client, which runs on Windows computers only. For these details, see Compare the labeling clients for Windows computers.
Sensitivity label capabilities in Word, Excel, and PowerPoint
For iOS and Android: Where these have a minimum version listed, the sensitivity label capability is also supported with the Office app.
| Capability | Windows Desktop | Mac Desktop | iOS | Android | Web |
|---|---|---|---|---|---|
| Manually apply, change, or remove label | 1910+ | 16.21+ | 2.21+ | 16.0.11231+ | Preview |
| Apply a default label | 1910+ | 16.21+ | 2.21+ | 16.0.11231+ | Under review |
| Require a justification to change a label | 1910+ | 16.21+ | 2.21+ | 16.0.11231+ | Preview |
| Provide help link to a custom help page | 1910+ | 16.21+ | 2.21+ | 16.0.11231+ | Preview |
| Mark the content | 1910+ | 16.21+ | 2.21+ | 16.0.11231+ | Preview |
| Assign permissions now | 1910+ | 16.21+ | 2.21+ | 16.0.11231+ | Preview |
| Let users assign permissions | Rolling out to Monthly Channel (2003+) | Rolling out to Monthly Channel (16.35+) | Under review | Under review | Under review |
| View label usage with label analytics and send data for administrators | Under review | Under review | Under review | Under review | Under review |
| Require users to apply a label to their email and documents | Under review | Under review | Under review | Under review | Under review |
| Apply a sensitivity label to content automatically | Preview: In Office Insider | Under review | Under review | Under review | Preview |
| Support AutoSave and coauthoring on labeled and protected documents | Under review | Under review | Under review | Under review | Preview |
Sensitivity label capabilities in Outlook
| Capability | Outlook on Windows Desktop | Outlook on Mac Desktop | Outlook on iOS | Outlook on Android | Outlook on the web |
|---|---|---|---|---|---|
| Manually apply, change, or remove label | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| Apply a default label | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| Require a justification to change a label | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| Provide help link to a custom help page | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| Mark the content | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| Assign permissions now | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| Let users assign permissions | 1910+ | 16.21+ | 4.7.1+ | 4.0.39+ | Yes |
| View label usage with label analytics and send data for administrators | Under review | Under review | Under review | Under review | Under review |
| Require users to apply a label to their email and documents | Under review | Under review | Under review | Under review | Under review |
| Apply a sensitivity label to content automatically | Preview: Rolling out to Office Insider | Under review | Under review | Under review | Yes |
Office built-in labeling client and other labeling solutions
The Office built-in labeling client downloads sensitivity labels and sensitivity label policy settings from the following admin centers:
- Microsoft 365 compliance center
- Microsoft 365 security center
- Office 365 Security & Compliance Center
To use the Office built-in labeling client, you must have one or more label policies published to users from one of the listed admin centers and a supported version of Office.
If both of these conditions are met but you need to turn off the Office built-in labeling client, use the following Group Policy setting:
Navigate to User Configuration/Administrative Templates/Microsoft Office 2016/Security Settings
Set Use the Sensitivity feature in Office to apply and view sensitivity labels to 0.
Deploy this setting by using Group Policy, or by using the Office cloud policy service. The setting takes affect when Office apps restart.
Office built-in labeling client and the Azure Information Protection client
If users have one of the Azure Information Protection clients installed (unified labeling client or classic client), by default, the built-in labeling client is turned off in their Office apps.
To use built-in labeling rather than the Azure Information Protection client for Office apps, use the instructions from the previous section but set the Group Policy setting Use the Sensitivity feature in Office to apply and view sensitivity labels to 1.
Alternatively, disable or remove the Office add-in, Azure Information Protection. This method is suitable for a single computer, and ad-hoc testing. For instructions, see View, manage, and install add-ins in Office programs.
When you disable or remove this Office add-in, the Azure Information Protection client remains installed so that you can continue to label files outside your Office apps. For example, by using File Explorer, or PowerShell.
For information about which features are supported by the Azure Information Protection clients and the Office built-in labeling client, see Choose which labeling client to use for Windows computers from the Azure Information Protection documentation.
Protection templates and sensitivity labels
Administrator-defined protection templates, such as those you define for Office 365 Message Encryption, aren't visible in Office apps when you're using built-in labeling. This simplified experience reflects that there's no need to select a protection template, because the same settings are included with sensitivity labels that have encryption enabled.
If you need to convert existing protection templates to labels, use the Azure portal and the following instructions: To convert templates to labels.
Information Rights Management (IRM) options and sensitivity labels
Sensitivity labels that you configure to apply encryption remove the complexity from users to specify their own encryption settings. In many Office apps, these individual encryption settings can still be manually configured by users by using Information Rights Management (IRM) options. For example, for Windows apps:
- For a document: File > Info > Protect Document > Restrict Access
- for an email: From the Options tab > Encrypt
When users initially label a document or email, they can always override your label configuration settings with their own encryption settings. For example:
A user applies the Confidential All Employees label to a document and this label is configured to apply encryption settings for all users in the organization. This user then manually configures the IRM settings to restrict access to a user outside your organization. The end result is a document that's labeled Confidential All Employees and encrypted, but users in your organization can't open it as expected.
A user applies the Confidential Recipients Only label to an email and this email is configured to apply the encryption setting of Do Not Forward. This user then manually configures the IRM settings so that the email is unrestricted. The end result is the email can be forwarded by recipients, despite having the Confidential Recipients Only label.
A user applies the General label to a document, and this label isn't configured to apply encryption. This user then manually configures the IRM settings to restrict access to the document. The end result is a document that's labeled General but that also applies encryption so that some users can't open it as expected.
If the document or email is already labeled, a user can do any of these actions if the content isn't already encrypted, or they have the usage right Export or Full Control.
For a more consistent label experience with meaningful reporting, provide appropriate labels and guidance for users to apply only labels to protect documents. For example:
For exception cases where users must assign their own permissions, provide labels that let users assign their own permissions.
Instead of users manually removing encryption after selecting a label that applies encryption, provide a sublabel alternative when users need a label with the same classification, but no encryption. Such as:
- Confidential All Employees
- Confidential Anyone (no encryption)
Note
If users manually remove encryption from a labeled document that's stored in SharePoint or OneDrive and you've enabled sensitivity labels for Office files in SharePoint and OneDrive, the label encryption will be automatically restored the next time the document is accessed or downloaded.
Apply sensitivity labels to files, emails, and attachments
Users can apply just one label at a time for each document or email.
When you label an email message that has attachments, the attachments don't inherit the label with one exception:
- The attachment is an Office document with a label that doesn't apply encryption, and the label you apply to the email message applies encryption. In this case, the emailed Office document inherits the email's label with its encryption settings.
Otherwise:
- If the attachments have a label, they keep their originally applied label.
- If the attachments are encrypted without a label, the encryption remains but they aren't labeled.
- If the attachments don't have a label, they remain unlabeled.
Sensitivity label compatibility
With RMS-enlightened apps: If you open a labeled and encrypted document or email in an RMS-enlightened application that doesn't support sensitivity labels, the app still enforces encryption and rights management.
With the Azure Information Protection client: You can view and change sensitivity labels that you apply to documents and emails with the Office built-in labeling client by using the Azure Information Protection client, and the other way around.
With other versions of Office: Any authorized user can open labeled documents and emails in other versions of Office. However, you can only view or change the label in supported Office versions or by using the Azure Information Protection client. Supported Office app versions are listed in the previous section.
Support for SharePoint and OneDrive files protected by sensitivity labels
To use the Office built-in labeling client with Office on the web for documents in OneDrive for Business or SharePoint Online, make sure you've opted-in to the preview to enable sensitivity labels for Office files in SharePoint and OneDrive.
When Office 365 applies content marking and encryption
Office 365 applies content marking and encryption with a sensitivity label differently, depending on the app you use.
| App | Content marking | Encryption |
|---|---|---|
| Word, Excel, PowerPoint on all platforms | Immediately | Immediately |
| Outlook for PC and Mac | After Exchange Online sends the email | Immediately |
| Outlook on the web, iOS, and Android | After Exchange Online sends the email | After Exchange Online sends the email |
End-user documentation
NoteBefore labels can be made, the names and addresses must be stored in a CSV file or another format that can be imported into the Mail Merge. See our steps for creating a CSV file if you need to create one.
Mailing Labels On Microsoft On Mac Windows 10
Once a CSV file is prepared, the steps below can be followed to create labels using a mail merge.
Step one and two
- In Microsoft Word, on the Office Ribbon, click Mailings, Start Mail Merge, and then labels.
- In the Label Options window, select the type of paper you want to use. If you plan on printing one page of labels at a time, keep the tray on Manual Feed; otherwise, select Default.
- In the Label vendors drop-down list, select the type of labels you are using. In our example, we are using Avery labels.
- Select the product number of the labels. The product number is often shown in one of the corners of the label package.
- Once everything is selected, click OK.
If your label product number is not listed, you can often download the template for your labels from the manufacturer's website. Search for xxxxx template, where xxxxx is the product number you are trying to find.
Step three
- After the labels are created, click the Select Recipients button in Mailings and then click Use Existing List.
- In the Select Data Source window, point Microsoft Word to the location of your CSV file and click OK.
If the CSV file inserts properly, you should now have '<<Next Record>>' on each of your labels.
Step four
- Click the Address Block option in the Ribbon and verify the address is properly formatted.
- If the address is not being displayed properly, click the Match Fields button and change how the fields are being matched.
- Once the address is being displayed properly, click OK to place the '<<AddressBlock>>' field into the first label.
Step five
- Click the Update Labels button to update all fields.
- The first label should only have the '<<AddressBlock>>' field. All other labels should have '<<Next Record>><<AddressBlock>>' to step through each address field and print the address block in each label.
Step six
- To make sure everything looks ok, click the Preview Results button, which should show each label and a different address for each label.
- If you want to preview more than the first page, click the arrow pointing to the right while still in preview mode to show other pages.
Step seven
- If everything looks ok, click the Finish & Merge button.
- Click Print Documents to print the labels.
To help prevent labels from being wasted, we highly recommend you print labels on a piece of paper before printing on the label stickers. After printing the labels on plain paper, with the label paper behind the plain paper, hold them up to a light. Doing so allows you to check if the spacing and formatting of the labels looks good.
Additional information
- See our CSV and mail merge definitions for additional information and related links.